Control how Skype for Business users join meetings

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Had an interesting request lately, where a company wanted to control how users join meetings when they click the “Join” on their Skype for Business clients’ calendar tab or when they join Skype for Business meetings from Outlook.

In the client’s options, we have the ability to choose what happens when we join meetings; We can join immediately using the Skype for Business client or choose from four different phone numbers, all of which must be populated in our contact card, and can be seen under Tools -> Options -> Phones.
If your AD is configured right, you should have your Work phone (ideally your Skype for Business line URI), your Mobile phone, your Home phone and maybe even an additional ‘other’ phone.
You can also manually add phone numbers if they’re not automatically updated from AD.

Phones tabNow if you scroll down the tabs to “Skype Meetings”, this is where all the fun begins:

Meetings tab

In the tab above you can choose any of the numbers you have in the ‘Phones’ tab and get to choose whether you’d like to be prompted at the beginning of each meeting which device you’d like to use, or just go with what you chose.

How do you control it?

Like most things, the Registry.
You can make changes to the user’s preferences but not grey-out the options. If the users want to bypass the setting they can, but they’ll be defaulted to your setting at logon.

First, decide if you want the user to be prompted with each call. If yes, we need to tick the “Before I join meetings, ask me which audio device I want to use”.

The registry setting fro this checkbox is located at

HKEY_CURRENT_USER\SOFTWARE\Microsoft\Office\16.0\Lync

The key is

AllowOverridingDeviceAtJoinTime

If it’s set to 1 – it means the box is ticked and the user will be prompted to choose which device they’d like to join the meeting from.
If it’s set to 0 – it means the box is unticked, and the user will automatically join via the configured device.

Choosing a device is the next funny setting:
Same registry location as above, look for the following key:

JoinAudioConferenceFrom

The setting of the last binary bit is as follows, as reflected in the users’ “Phones” tab:

0 – Do not join Audio.
1 – The Skype for Business client.
2 – Work Phone (If different from your Skype for Business line uri).
3 – Mobile.
4 – Home.
5 – Other.

If one of the above is not configured or missing, the client will default to “Do not join Audio”.

For example, if I want to set my users to join from their mobile phones without being prompted, I’ll set the AllowOverridingDeviceAtJoinTime registry key to 0 and the JoinAudioConferenceFrom key to 3.

Registry settings

 

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“The odd call drops” of the Mediation Server

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I had a very annoying issue lately when an installation of a new gateway resolved in some calls (specifically to US numbers) dropped by the Skype for Business mediation server saying “A call to a PSTN number failed due to non availability of gateways.

The cause, according to the mediation server, was that “All gateways available for this call are marked as down“, and the resolution, surprisingly, was to “Verify that these gateways are up and can respond to calls.”

It seemed funny, because all other calls were successful, I have not exhausted the available PRI channels I had, the gateway didn’t seem to lose connectivity for a split second and SIP options are accepted and replied to on both ends.

Looking further at the Lync Monitoring Reports, I noticed the following:

Reported by Client
12000; reason=”Routes available for this request but no available gateway at this point”

Reported by Server
12000; reason=”Routes available for this request but no available gateway at this point”

I went to the gateway (AudioCodes M1000B) for answers and the logs were showing something very weird;

Every call starts with the same flow:

Flow1The mediation server sends a SIP Invite that will normally be answered immediately by the gateway with a “100 Trying”. This, for me, will close the deal on the “Gateway no responding” – this is a great response if you ask me.
The next phase would be the gateway immediately sending a “PSTN Place call” to the PSTN, hopefully receiving a “Proceeding” instantly from the PSTN, meaning so far we’re fully communicating. So for the time being I’m not really buying what the Lync mediation server is selling.

Looking further at the logs, I see the following strange behaviour:
As I’m still waiting for the PSTN to connect the call (this would normally be a “PSTN Call Alerting” message), I see that the mediation server decided to abandon ship!
This is what I see in the logs:

Wrong

Within 10 seconds after initiating the call, the mediation server will send a “Cancel” request to the gateway and will terminate the call:

19:25:49.640 [S=660986] [SID:1327438938] INVITE sip:+353857560598@10.10.10.1;user=phone SIP/2.0 
19:25:49.729 [S=661027] [SID:1327438938] SIP/2.0 100 Trying 
19:25:49.730 [S=661035] [SID:1327438938] (   lgr_psbrdif)(    656225)   pstn send --> PlaceCall
19:25:50.087 [S=661039] [SID:1327438479] (   lgr_psbrdex)(    656229)   pstn recv <-- CALL_PROCEEDING
19:25:59.020 [S=661055] [SID:1327438938] CANCEL sip:+353857560598@10.10.10.1;user=phone SIP/2.0 
19:25:59.052 [S=661061] [SID:1327438938] SIP/2.0 200 OK 
19:25:59.058 [S=661065] [SID:1327438938] SIP/2.0 487 Request Terminated 
19:25:59.079 [S=661074] [SID:1327438938] (   lgr_psbrdif)(    656265)   pstn send --> PSTNDisconnectCall

Clearly, the gateway is available and responding, but the mediation server is somewhat impatient.

Doing a bit of digging around, it appears there’s a setting for this.

The Lync mediation server is expecting a “SIP 180 Ringing” within 10 seconds of initiating the call. Failing to provide that (183 “Session in Progress” can be pushed here but that won’t benefit you if you’re still waiting for that ring…) will cause the mediation server to decide that the call didn’t respond and to mark the gateway as unavailable. A little too harsh? In my opinion yes. This will generate errors (2 per failed call) on your Lync servers and is actually a Lync self-inflicted error.

To work around this issue you can go to:
<Lync or Skype for Business installation folder\Server\Core
and look for a file called “OutboundRouting.exe.config“.
When you open that file, the first configuration line is:
<add key=”FailOverTimeout” value=”10000″/>
This actually determines how long should a call wait for the gateway until it declares it “Offline”. the value is in milliseconds, meaning the default setting is 10 seconds.

This will impact your environment if you have two or more gateways, and it means that it’ll take the mediation servers more than 10 seconds to declare that gateway as offline if it actually fails.

For me to workaround that issue I extended the wait time to 20 seconds, restarted the front-end and mediation services, and all of a sudden no call was dropped.

It appears it took the carrier approx. 12 seconds to generate the “PSTN Call Alerting” command to the gateway. For some reason, only calls to the US (and only with this specific carrier) were affected by this issue.

Now, I can see all my calls working perfectly and the errors have disappeared from the serves too.

Irish Public Holidays 2016 set for Skype for Business Server

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New year, new holiday set.

This updated script will add all 2016 public holidays (and 2017 new years day) to your Skype for Business Server \ Lync 2013 Server environment as a holiday set.

Holidays in this script:

  • St. Patrick’s day.
  • Easter Monday.
  • Bank holidays for May, June, August, October.
  • Christmas day.
  • St. Stephen’s Day.
  • New years day 2017.

This will then become an option to tick on your response group workflows:

2016

The script can be downloaded here.

Skype for Business VCFG Viewer

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When preparing documentation for a customer or trying to survey an existing deployment, I usually ask for a copy of the Voice Configuration files (.vcfg) of Lync \ Skype for Business to see how things are set up.

Currently there’s no option to view the vcfg file in a readable format.
Sure, you can open the vcfg file in a text editor or even a web browser and browse through the xml. Alternatively, you can import the configuration to your servers – but good luck trying to read it between the “Committed” and “Uncommitted” text.

The vcfg viewer is a “PowerShell executable” that runs through the vcfg file and renders it to a readable html file.
Simply run the ps1 file, choose the vcfg file you wish to open, and you’ll have a browse able page to examine the vcfg file:

Download the ps1 file here.

Skype for Business Online updates

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Announced today, Microsoft is expanding some Skype for Business Online services and offering new ones;

PSTN Conferencing preview will now be available to customers in the following countries:

  • Belgium
  • Canada
  • Denmark
  • France
  • Germany
  • Italy
  • Netherlands
  • Spain
  • Sweden
  • Switzerland
  • United Kingdom

Finland, Norway and South Africa will be able to use this feature in November.

Cloud PBX Preview now available worldwide, allowing customers to get rid of separate PBXs globally and still break out locally. This is option still requires an om-premises S4B server installation.

Polycom CX is not dead yet – Skype for Business customers can use Polycom CX600 and CX3000, HP 4120, and Mitel Mivoice 6725 to connect to the cloud directly. Polycom VVX series Can be used as well.

source and more details: Microsoft.

September 2015 Update for Skype for Business Server 2015

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Following the release of the MS15-104 security update, Microsoft released the first CU for Skype for Business Server 2015, as described in KB3061064.

The CU includes the following patches:

  • KB 3090687 September 2015 update for Skype for Business Server 2015, Core Components
  • KB 3080355 MS15-104: Description of the security update for Skype for Business Server 2015 (Web Components Server): September 8, 2015
  • KB 3080352 MS15-104: Description of the security update for Skype for Business Server 2015 (Enterprise Web App): September 8, 2015
  • KB 3063353 June 2015 cumulative update 6.0.9319.55 for Skype for Business Server 2015 and Unified Communications Managed API 5.0 Runtime
  • KB 3063352 June 2015 cumulative update 6.0.9319.55 for Skype for Business Server 2015, Response Group Service
  • KB 3061059 June 2015 cumulative update 6.0.9319.55 for Skype for Business Server 2015 (Front End server and Edge server)

The link to the CU installer and some of the updates is currently broken but the download is available here.

Skype for Business Server Response Groups Migration Gotcha

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Noticed something weird during a recent upgrade to from Lync Server 2013 to a new Skype for Business Server pool.

I was double-checking my self against Greig Sheridan‘s very detailed guide and as expected, everything worked just fine.
We tested and confirmed that calls are coming through and the response groups are all working as expected – that was easy.

The next week I’m getting a phone call saying the Response Groups’ managers can’t change some of the settings they used to be able to.
Checking AD permissions – OK.
Opening the Workflow – I can’t see the managers and the workflow is set to “Unmanaged”.

I thought it was just a misconfiguration but then I checked the “Get-CsRgsWorkflow” export we did earlier (Never underestimate documenting!) and all workflows that were set to “Managed: True” are now set to “Managed: False“.

I thought it was a bug, but no – it’s by design. I couldn’t see it in the migration documents (nor thought I should look for it!) but the Microsoft planning document for Skype for Business Server 2015 states very clearly vaguely that “When you migrate response groups from a prior version to Skype for Business Server, the type is set to Unmanaged.”
Here, check for yourself.

I’m not sure if this is the behaviour when performing an in-place upgrade to Skype for Business, but assuming it is.